Three Billing and Collection Tips

At some point in time, your business is going to have clients that are not paying their bills. This article will provide you with three tips that may be helpful during the billing and collection process. First, the work that your company performed for the client should be set forth in a written document – such as an engagement agreement, purchase order, invoice and the like. This written document should set forth the terms of the transaction – what is being delivered, when is it being delivered, your fees, payment terms, etc. But this written document should also state that your client will be responsible for late fees, attorneys’ fees, costs and expenses in a collection proceeding.

Second, your business should establish a regular billing policy and cycle. If you send bills to clients one time per month, then be disciplined and send out your bills on the same day each month. And, you need to timely and continually follow-up with clients when bills are not being timely paid. Staying in contact with your client is important to ensure that the client does not forget about your bill and that your business remains on the client’s account payable list.

Third, if your client pays with a check, write down in your files the name of your client’s bank. This will be helpful during the collection process. If your client does not pay and you obtain a judgment against your client, then you can attempt to garnish your client’s bank account. This garnishment procedure is simplified if you already know the name of your client’s bank.

These are just a few tips that may assist in your billing and collections process.

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Chris Corpus

Founding Partner at Corpus Law Inc

This article does not provide legal advice or create an attorney-client relationship. If you have any questions or would like to learn more about this topic or if you have other legal questions, do not hesitate to contact Chris Corpus, Esq. of Corpus Law Inc at 216-973-2475. Copyright Christopher A. Corpus 2023.